Microsoft Releases Sway to Office 365 and Windows 10 Users

Sway lets you compose text and graphics on the fly that can be used free if you have a Microsoft account. This product is viewed  as a presentation tool to be used primarily by businesses and education users. Subscribers to Microsoft's Office 365 plans that that include "Office Online, Office 365 Business or Office 365 ProPlus" have access to this new Sway commercial release.

Sway users create presentations, called "Sways," from various text and graphics sources. The Sway application sets up the layout based on integrated design principles. Typically, a viewer would scroll vertically or horizontally through a Sway presentation, but a new added feature with this release is the ability to show Sways in an individual slide-by-slide manner.

Also with this release, Microsoft now permits a single device to handle multiple Sway accounts for home and work purposes. Microsoft has also enhanced the Share button in Sway so that presentations can be shared via Docs.com, which is a free Office documents sharing portal.

I would love to hear from anyone that is actually using this product and how you are using it.

What is Office Mix?

A new PowerPoint addin that is free from Microsoft. Follow the download directions to install it into your PowerPoint program. Once it is installed you will see a new tab called Mix that will give you the abilty to create your Mix media.

So what is Mix? If you are aware of TechSmith's Camtasia and the way that it works with PowerPoint Presentations, then my explanation is simple. It is Microsoft's version of that function. Mix allows you to automate your PowerPoint presentation and save it as a video for sharing. It has many other features built into it but one of the things that it does that is useful in classroom situations, is to allow you to create quizzes with in the presentation. It also provides screen and sound capture that you can insert in a slide, insert other video files, insert audio and then do playback/recording your narration of your slideshow. You can then publish this recording to your online onedrive storage area and share it with whomever you wish.

It's pretty slick. Once you get the general function of it, then it becomes very easy to use. All you have to do is dream up and produce your content and then deliver it to the world.

Office 15 peeked out behind the curtains…

Microsoft has started seeding its Office 15 technical preview to a select few earlier this year to get it ready for the public. Expect to see more of Metro Style interface, this should satisfy those Office detractors that have said that the ribbon bar is too cluttered. The cleaner interface and touch mode will make it easier to use on tablet devices as it is on the desktop.

Word15 has received several improvements. Microsoft is focusing on the “experience” of reading  and writing. The new Read Mode removes control and menu items to limit the amount of distractions on the screen. The text will be reformatted on the screen as you enter into the Read Mode. There is a new Resume Reading function that allows you to bookmark the current position so that when you resume reading the document you will be placed back into the last position you were reading from.

Two new features allow you view information in a more dynamic way. Object Zoom allows you to double click on an image that will then zoom into full screen mode. This is great for pictures of table data, screen grabs or your favorite pictures that have been placed in the document. Expand and Collapse is a tool that allows you to expand and collapse paragraphs of text underneath a heading. This allows you to start with a shorter document that can be expanded to handle more text detail.

Document collaboration has ben improved as well. It is easier to Track Changes, create and read Reply Comments made to specific areas of text. There is now a localized password function that allows you to make changes and lock them down with password protection. Present Online allows users to share documents with others through a browser window.

There is better PDF document handling built into this version as well. Word 15 will allow you to open a PDF document and have the document reflow on the screen to fit automatically just as if it were a native Word document. Inserting and view videos has become easier as well with new functions allow easy insertion of video and pictures from Faceboo, Flickr and other services.

Not surprisingly with the new Metro Style Interface, Word 15 allows users to more easily navigate through documents through the Touch Mode interface. This shows Microsoft’s focus with Windows 8 and tablet technology. It is going to be interesting to see all of these new touch centric features working together on Windows 8 based tablets later this year.

Excel 15 updates include better/simpler methods for visualizing large data sets that you are working with. A  new Quick Analysis Lens feature lets Excel 15 users quickly access ways to visually represent data, and Recommended Charts and PivotTables helps surface the best way to visualize certain information based on data patterns. Flash Fill, a new feature to Excel 15, will also simplify the reformatting and rearrangement of data in an Excel spreadsheet. Excel 15′s Touch Mode feature is designed to let users browse through charts, graphs, and tables on tablet devices with their fingers and hands.

There are also some new chart formatting control features that use an interactive interface to fine tune charts quickly. Chart animations will help you to present your data in a dynamic display that will show changes as your data points are added or existing numbers are adjusted.

A new Excel Start Experience will provide access to a collection of professionally designed templates, including ones for budgets, calendars, forms and reports.

PowerPoint 15 updates include a big visual change. Microsoft is changing the default aspect ratio to a 16:9 display format with the thought of creating a professional-looking design with cinematic appeal. This complement most wide screen displays that are being used on your PC’s, Notebooks and Projectors today.

The new Start Experience is also present in PowerPoint 15, providing quick access to favorite files, professionally designed templates, and most recently-viewed presentations. A new chart engine access feature lets PowerPoint 15 users lift charts from Excel 15 worksheets and put them into slides without disrupting the existing formatting of a presentation.

Touch has been a big focus in this new version as well and the new features are designed to allow presenters to move through slides using a touch screen or tablet PC. PowerPoint 15 also features the same Resume Reading feature that has been added to Word 15 with automatic bookmarking the last position in your PowerPoint slide deck.

Outlook 15 hasn’t been left out either. A new peeks feature will let users see their schedule, view details about people they are emailing, and review tasks all within the same display. A new Weather Bar feature will also let users check the weather before accepting meeting invites or planning new meetings.

Inline replies has also been added to Outlook 15, letting users reply to an email in one-click. Microsoft has also made some improvements to its multiple email account support in Outlook 15, allowing users to view, create, and respond to all email accounts in one place, including Hotmail and other third-party web mail providers.

Animations in Outlook 15 have been improved to quickly move between email, calendar and tasks. The Metro Style interface takes up less space to provide more real estate for the presented information. Power users will be happier with the Context sensitive commands to provide simple, visible, on-click commands to help power users stay on top of their email flow.

OneNote 15 has also received the Metro Style Interface update. Auto-updating file views will let OneNote 15 users see content previews from embedded Excel and Visio files and any content updates that have been made in the original files.

Table support has been improved, allowing you to sort, add headers, and convert a OneNote table into an attached spreadsheet. This will bring improved calculation capabilities within your OneNote document.

The Touch Mode feature of OneNote 15 lets tablet users take advantage of their fingers and hands to move through pages and notes without a keyboard.

OneNote 15 also includes the new Resume Reading feature found in Word and PowerPoint 15, automatically saving the last position in a notebook so OneNote users can pick up right where they left off, even on a different PC or tablet.

Conclusion: I am looking forward to spending time with this product later this year when it comes out for general preview. The features that I have mentioned above are only some of the planned updates to the Office Products and I am sure there will be more touch and collaboration functionality as Windows 8 is finally released as well. Expect the release some time this summer and probably a RTM before the end of the year.

Setting up a PowerPoint Slide Show to run Standalone and Continuously…

I had a discussion with one of our customers about an inexpensive setup for sign management using an All-In-One PC mounted to a wall in their employee information area and then running some type of automated image slide deck on the screen to provide information updates and calendar info for their employees.

I decided to do this using PowerPoint and setting it up to create a self executing file that once it is started will run continuously on the system. Here is a quick video clip on setting this up using PowerPoint 2010.